Intranets may appear to be an artifact of a long-gone era, but as more and more employees work from home, they may be a great method to maintain business culture.
The model intranet is best described as a technology that delivers everything an organization’s employee requires.
A user-friendly modern intranet portal may be a great tool for improving employee engagement and supporting successful workplace communication. It’s critical to understand two things in order to get the most out of your intranet: what your goals are and how your intranet can help you achieve them. You’ll be well on your way to intranet success after you’ve discovered them.
Facebook and other social media platforms are popular for one reason: they provide a strong and straightforward method to communicate with people. Many businesses are increasingly utilizing the potential of social media by establishing a sociable, engaging atmosphere on their intranet. A social intranet, like Facebook, makes it simple to share information with individuals, teams, and departments, or the entire corporation. Indeed, several companies have totally abandoned internal email in favor of a social, collaborative intranet.
It may be used to create a knowledge repository or a Wiki page for an organization. It’s a method of arranging and storing information in a user-friendly manner. A Wiki’s strength is that anybody may modify the information, allowing it to be maintained up to date at all times. It may also provide comprehensive change tracking to guarantee that all modifications are correct. This is a strong and efficient method of disseminating information across the business and collaborating within teams, ensuring that everyone has access to the most up-to-date information at all times.
In the past, information tended to flow only downwards in a hierarchical structure. Employees seldom get the opportunity to speak with C-Suite leaders, and as a result, a lot of useful input is missed. However, an intranet with a high user engagement rate can help with this by allowing workers to comment on content written by others in the organization. This is an awesome technique to promote communication and ensure that employees’ views are heard.
“How are we doing?” is the most crucial question in every organization. Frequently, this question is only addressed once a quarter or even once a year. Companies may use a social intranet to make current business information, such as sales numbers and client comments, available to everyone in the company. One approach to achieve this is to include it in a user dashboard so that people can see how their department and the organization are doing at a glance.
Email is the most common technique of conveying essential corporate information in most businesses. Did you know that the average employee checks their email 36 times every day? That’s a lot of divertissement. Sharing information where your workers currently work saves time and reduces context switching. For company-wide announcements, try delivering information via your company’s intranet.
Everyone gets access to the posts that are being shared, the conversations that are taking place, the teams engaged, and anything else that is trending in the organization on the homepage of a modern intranet software like AgilityPortal.
A modern intranet is an obvious choice for fostering and increasing information sharing among employees. Collaborative project spaces on the intranet platforms, also known as communities of practice, allow employees to collaborate on a job or task. For example, a project room may be set up to concentrate on improving the customer experience. There might be several levels of membership, with people from all areas of the company providing their knowledge and thoughts. In the project area, relevant data, information, and best practice ideas may be exchanged, and policies and procedures can be worked on collectively. Knowledge management is an important aspect of a modern intranet.
The project space might potentially bring employees from several workplaces, towns, or nations together. Staff members may just log in and start contributing whenever it is convenient for them. As a result, collaborative workplaces reduce the need for face-to-face meetings, lengthy email exchanges, or the back-and-forth transmission of papers for comments and modifications.
Furthermore, through the intranet, the information obtained and outputs generated by the customer experience project, or indeed any of your collaborative initiatives, can be shared with other departments of the organization.
Your organization has a lot of data to store, and it is even more difficult to navigate through that data. The majority of the time, knowledge is saved across various platforms such as email and cloud services. Instead, by leveraging your intranet as a single one-stop-shop for all information, your staff will have a simpler time finding what they need. It’s critical that your intranet has robust search capabilities so that teams can find relevant content fast.
Intranets are frequently used by HR and Legal departments to house onboarding materials, employee perks, HR regulations, and legal laws, but why stop there? It can and should be used by any team to keep information accessible.
Pulling workers into your intranet is the greatest method to persuade them to use it. When people are attracted to their friends or their profession, they will naturally employ a tool. Many intranets include social features like @mentions, comments, quick document sharing, and alerts. Using mentions and comments allows you to pull in the relevant individuals at the right moment to help with tasks while also keeping all feedback and making it easy to understand contributions.